Preparing the message ahead of time gives you more control over what your message will say. What to Put in the Email Subject Line, Quitting Your Job While on Maternity Leave, How to Email Your Manager When Coming Back From Maternity, Use This Farewell Letter to Say Goodbye to Colleagues, Sample Excuse Letters and Email for Sickness and Absent Days, Tips for Returning to Work After Maternity Leave, Best Resignation Letter Examples to Quit Your Job. In disappointing news for you and very exciting news for my family, I’ll be on maternity leave until [date]. You can use a variant of this email message for extended vacations or business trips, as well. If you want to step down or take a break for maternity leave, tell your that clients too. Subject: Return to Work Update for Sarah Coleman Dear Bob, I am getting excited about my return to the office. You are welcoming a new member into your family. You may need to leave the office unexpectedly (to deliver your baby); as a result, having a prepared message gives your IT admin or your manager a message to use. I am sorry for not responding to your email earlier. If your matter is not urgent I'll reply to your email upon my return. So how do you create an awesome message to help protect such a special time? This letter is to inform you that I am pregnant and plan to take maternity leave. Your email address will not be published. This way, you will feel confident in your message, and your co-workers and clients will feel cared for. A good way to combat this is to set up automated email responses or to send messages beforehand. Once you enable the message in your email software, it will automatically respond to any emails sent to you during a specified time. ​​Having documentation can prove beneficial in providing dates absent and can be a source of protection should the company become disgruntled at the extended period of absence. When you create the right out-of-office message, people will understand what your current priority is and will respect the boundary it sets. Image from Moose Photos under Pexels License. You can relay this information by phone call, text or email. If you need immediate assistance please contact (name of colleague covering for you, with contact details, your manager's email, or a phone number). My due date is [DATE]. I will be checking email sporadically. Creating the right out-of-office reply is important, especially when out on maternity leave. We’ve provided a list of 10 email templates. But while on leave, you don't really have time for that. We’ve assembled a list of 10 unique out of office replies for your maternity leave. Below is a sample out-of-office message you can use. Setting this up early can allow you to craft a purposeful note. Say that too. I just recently created new life. The process of finding a new job that meets your demands can be hard. Don’t try to hide information that may be bad for fear of losing a job. Also, if you’re interested in contacting me, please contact [colleague name], and he will forward the message to me, in case it’s important. That is why an email to the employer is always a good option. The maternity leave you take after your baby is born is private and very special. Currently, I am out of office until further notice/ [date you will be returning from maternity leave]. I don't expect to have any problem returning to my current position and delivering the same quality of work I do now. How to Write a Paternity Leave Letter (with Sample), How to Write a Leave of Absence Letter for Personal Reasons. You’ll be able to customize the subject line, as well as the body of the message (as you would an ordinary email). The best way to cope with all the pressure is to use auto-reply email templates. Therefore, it's important to protect this period in your life. I am out of the office on maternity leave until (date you expect to return). Structuring Your Letter Sender’s address: Start your letter with your address in the left-hand corner of the page. Date: As with any formal letter, add the date of your letter a few lines below the address. You are the one who knows how to do your job, who will be taking over your responsibilities, and when you may be back to the office. Most of them are versatile, but you might need to modify them a bit. Because this is my third child, they are expecting the child to come 1-2 weeks early. Here's an explanation to help you understand the importance of your message and why you should schedule time to work on it. Address the email formally and start it as any other business correspondence. You feel compelled to send a quick reply. There are laws to protect a pregnant woman and hiding from the truth is never a wise step. If given the option to save a title for this, title it "Maternity Leave - Out of Office.". Unfortunately, I’m currently on maternity leave and have no intention of opening my inbox. This time of bonding will be filled with sleepless nights, an unpredictable schedule, recuperation, doctor appointments, visitors, and much more. Though an employee can tell their employer when they are about to go on leave, it is best to put it in writing also in a maternity leave email. Inform your manager when your message is complete. How to Create a Maternity Leave Out-of-Office Message, Give Your Out-of-Office Message Some Thought, How to Plan a Thorough and Flexible Maternity Leave, Resignation Email Samples, Templates, and Tips, Tips for Job Searching While You’re Pregnant, How to Negotiate Your Maternity Leave With Your Manager, Tips for Sending a Sick Day Email Message, Applying for a Job?