Scour the immediate area for restaurants, shops and cafés. Design a smart office layout, including steps like placing team members as neighbors and providing equal access to certain communal amenities like files and the kitchen. Now that you’re considering a variety of spaces, it’s time to get picky. Based in New York City, SquareFoot uses smart tools to aggregate listings throughout the U.S. and Canada. Pay attention to these details: A startup office needs to be able to respond to rapidly changing needs. The ideal client is self aware of its corporate identity and new office space. Here’s everything you need to know for a seamless and stress-free office move, with a comprehensive office move checklist. If you want to leave the city without stepping outside of Manhattan, this is the place to go. Consider coworking, which is good for startups that want a formal space, but don’t need a great deal of room. Although this may seem like a lot for one individual to take on, Kowalski doesn’t believe in outsourcing project managers or office managers, as it isn’t an accurate reflection of the culture the company is looking to foster. Will my business phone number change? Plus the spacious kitchen and open layout makes it a great startup office to work. Incoming and outgoing emails are functioning properly. Check in with stakeholders from each team to find a window of time that everyone can comfortably plan around. Other arrangements, like mapping out your new office and ordering new keys, should be handled before the mayhem of moving week so the move runs more efficiently (especially if any last-minute surprises come up). Only you can decide the right space for your relocation, so make sure you’re considering each option available to you, even the less obvious ones. The reality is they often overestimate – or underestimate – the potential of their office space. Maximize the potential of the floor plan by examining each separate areas. Having a sizeable buffer of time before the big move is the key to making the transition less of a hassle. It’s suggested that you do your research and check out the area both online and in-person. When you move into your new office, there's a lot to think about before you're ready to start day-to-day work. Consider public transportation and parking. The best way to accomplish total security in a modern office is with an access control system, which allows you to assign badges to all of your employees and monitor their access to certain amenities, including conference rooms and elevators, using card readers. The design philosophy of JIDK is simple. The company’s working style. When meeting with your IT staff to discuss your new office setup, ensure that all required services will be managed by experienced and certified techs. Create a master list of everything, like mail services and bank accounts, that might be affected by moving, then send them moving notices. What makes this coworking space so innovative is their minimalist and urban details – when you are at their space, check out their keyless office access. Owning such a large part of the ever-changing atmosphere at a company requires office managers to be able to easily adapt to new situations and be agile in their task management. “To believe that the process of planning for an office is synonymous to the process of planning for a house would be problematic.”, Enterprise technologies and design are unlike home technologies and design. Prioritize the health and safety of your employees — even if one location might be cheaper, consider the area as a whole before you commit to a lease. We recommend that you pick a convenient time six months in advance—a good rule of thumb is to choose a 2-3-week period in which there are no big client or board meetings and no important deadlines. Bark & Co’s love for dogs goes beyond providing them with treats, and dog-friendly vibe translates in their relaxed and friendly office atmosphere. If you'd like help planning your move, give us a call or send us an email. She’s the heartbeat of the company: she is constantly working both behind and in front of the scenes to ensure her company is running smoothly. You’re not entirely done with your old space yet. After the client moves in, JIDK likes to spend about a month conducting follow ups and tweaking the site to make sure the client is satisfied. Contact any technology vendors and inform them of your relocation date. If convenience is king, you may want to look into experienced full-service movers who will take care of everything for you, including packing and unpacking. Security, sociability and ease of use should all factor into this major decision. Office Relocation Checklist: New Space Optics It shouldn’t be a surprise that this topic is on our office relocation checklist. Client knows what they want and is transparent about their office relocation process and information. Access control systems allow workplaces to find an all-around solution to their safety needs, serving as an umbrella of multiple security devices that help to maintain safety within the premises. The time taken to research the office relocation, in-depth knowledge and technical literature of each individual process – leasing, brokerage, architecture consulting to interior design – could otherwise have been more efficiently used for everyday business operations. You have hundreds – if not thousands – of job duties, many of them invisible to the average employee. A good rule of the thumb is to plan to move any non-essential items first, then tackle bigger pieces. Thankfully, it’s not black and white — you can do entirely one or the other, but you can also choose to place an emphasis on both styles of working, which might make your office. Decide whether to use separate areas for each department or to opt for a more centralized layout. Make sure you’re listed in the new building directory. One area where clients often mistake: they try to research the office moving process alone, without the help of experts. Slack is a widely used communication tool that gives office managers the ability to monitor company channels and send out updates on the company, team, or individual levels. Begin with the big picture stuff, including the general area in which you plan to settle, lease stipulations and employee needs. Arrange with your building manager to have the air conditioning on during the move. Jensen ended with five tips to ensure a smooth office relocation. There are a lot more things you are legally obliged to think about, such as the health and safety of your employees. It’s now time to get into the fine details. That is a pretty insane number (I challenge you to find another job description with as many). However, you have to compromise on privacy at least a little bit. According to Kowalski, owning such an important part of the business includes “negotiating deals with real estate brokers, project managers, architects, construction managers and engineering firms.”. For project management, Kowalski suggests Wunderlist, an app that allows you to “get stuff done” by managing your to-do lists, reminders, and errands. This option is stable and allows you to come to work each day in a space all your own, which is ideal for companies that want to stay in their new space for a long time. Larger offices, meanwhile, can completely reinvent the boring layouts that are favored by tradition, but not by employees. We created a comprehensive Office Opening Checklist to help you select and open a new office location successfully. Because there’s so much more that goes into relocating a business than a residence, you’ll want to err on the earlier side when it comes to hiring movers. This is because everyone relocating has to make sure that the space where they are moving to is ready to go, so that their business continues on strong. Their white furniture along with gray and red accents exudes a contemporary atmosphere. You’ll want to get in front of updating your address information well before relocation, so that you’re not getting mail or clients showing up to your old address.